Features
FacilProof gives facility teams photo-verified task tracking, inventory management, training records, delivery receiving, and real-time leadership reporting in a single mobile and web platform — built to replace spreadsheets, group texts, and clipboard checklists.
Request a DemoFacilProof documents every task with timestamped photos at each step — submission, pickup, and completion — creating an auditable chain of custody.
Each photo is attributed to a specific staff member and stored in an immutable log. Managers, partners, and auditors can replay the full visual history of any task from any device, removing disputes about what was or was not done.
Track stock levels in real time, assign inventory checks with required video walkthroughs, and generate vendor-ready order reports grouped by distributor.
Set par levels per item, schedule recurring counts, and let staff complete inventory from their phone. Order reports auto-group items by vendor — Sysco, US Foods, PFG, or anyone else — so ordering takes minutes instead of hours.
Log deliveries with invoice photos and item verification videos. Flag missing or damaged items instantly.
Receiving staff scan or photograph the invoice, walk through the delivery on video, and flag any discrepancies before the driver leaves. Discrepancy reports go to managers immediately, with photo evidence attached.
Record who trained whom, on what, and when. Track completion percentages across your entire team.
Build a library of training topics — food safety, equipment, procedures, brand standards — and log completion as staff finish each module. Compliance dashboards show your team certification status at a glance.
Monitor operations from any device at facilproof.com. See completed tasks, response times, photo logs, and inventory levels without being on-site.
The web dashboard runs in any browser — no installation, no special hardware. Owners and area managers can review specific shifts, drill into individual task photos, and switch between locations from a single login.
Partners submit service requests with photos through the mobile app. Requests are queued, claimed by staff, and completed with photo proof.
Vendors, tenants, or other partners get a simplified app view focused on requests and updates. They submit with a photo, see live status, and review proof of completion — replacing walkie-talkies, text messages, and emails.
Push notifications alert porters to new requests and managers to completed tasks. Auto-clockout at midnight catches forgotten shifts.
Notification settings are configurable per role — staff, managers, partners — so people only get what they need. Auto-clockout prevents shift overruns and keeps timesheet records accurate.
FAQ
Every task in FacilProof requires a photo at key moments — when it's submitted, when staff pick it up, and when it's complete. Each photo is timestamped, attributed to a specific user, and stored permanently. Managers and partners can review the full visual history of any task from any device.
Yes. FacilProof replaces inventory spreadsheets with a mobile-first system. Staff record counts on their phone, set par levels per item, and run scheduled checks with optional video walkthroughs. The app generates order reports grouped by vendor so ordering takes minutes instead of hours.
FacilProof runs on iPhone, iPad, Android phones and tablets, and any modern web browser. Staff typically use the mobile app for daily work like task completion, photo capture, and inventory counts. Managers use either mobile or the web dashboard at facilproof.com for reporting.
Yes. FacilProof was built for multi-location operations. Each location has its own dashboard, staff, and inventory. Leadership can switch between locations, view consolidated reports, and assign tasks across sites from a single login without juggling separate accounts.
The leadership dashboard shows real-time operations: completed tasks with photos, average response times, active staff, inventory levels, and pending requests. Managers can review days, weeks, or specific shifts. The dashboard is web-based, so it works from a laptop without installing anything.
Yes. Partners — like food hall vendors, restaurant tenants, or building occupants — get a simplified mobile view where they submit requests with photos. Requests appear in the staff queue immediately. Partners track status and see photo proof of completion.
Request a demo and we'll show you how FacilProof fits your operation.
Request a Demo →