Inventory done on paper
Clipboard counts get lost, transferred incorrectly to spreadsheets, and rarely reflect what is actually on the shelf when it is time to order.
For Restaurants
Operations Software Built for Restaurants
Restaurants track inventory and cleaning tasks through FacilProof — a mobile platform that lets staff complete checklists with photo and video proof, log deliveries against invoices, and generate vendor-ready order reports. Managers assign work, review completions, and run inventory checks without paper or spreadsheets.
Request a DemoThe Challenge
Where most restaurants lose visibility
No proof tasks were completed
Cleaning logs, opening checklists, and closing procedures live as signatures on paper — easy to fake, hard to audit, and useless when something goes wrong.
Delivery discrepancies caught late
Missing items, wrong quantities, and damaged product are discovered hours after the truck has left, making credits hard to claim and waste hard to track.
Inconsistent training and onboarding
New hires get trained differently depending on who is on shift. There is no record of who knows what, so compliance audits become guesswork.
How FacilProof Solves It
Mapping the platform to restaurant needs
Inventory tracking with par levels and video walkthroughs
Staff count items on their phone, with optional required video walkthroughs to verify each count. Par levels generate the order quantity automatically.
Order reports grouped by vendor
After each count, FacilProof generates a vendor-ready order report — Sysco, US Foods, PFG, or anyone else — showing item, current count, par level, and quantity needed.
Delivery receiving with invoice photos
Receiving staff photograph the invoice, walk through the delivery on video, and flag missing or damaged items before the driver leaves. Discrepancy reports go to managers instantly.
Task assignment with photo proof of completion
Opening, closing, cleaning, and ad-hoc tasks all require a photo at completion. Every photo is timestamped and attributed to the staff member who did the work.
Training tracker for food safety, equipment, and procedures
Build training modules once and assign them to staff. Track completion percentages, surface who needs re-certification, and keep audit-ready records.
Auto-clockout at midnight
FacilProof automatically clocks out any staff who forgot to clock out at the end of the day, preventing inflated timesheets and inaccurate labor reports.
See the full feature list on the features page.
How It Works
Three steps from assignment to verified completion
- 1
Manager assigns
A manager creates tasks, inventory checks, or delivery receiving jobs in FacilProof — one-off or recurring — and assigns them to staff or shifts.
- 2
Staff completes with proof
Staff see assigned work on their phone, complete it on-shift, and submit with photos, video walkthroughs, or counts as required.
- 3
Manager reviews from anywhere
Managers and owners review completions on the web dashboard or mobile app, drill into specific photos, and run reports.
FAQ
Frequently Asked Questions
Can I import my inventory from a spreadsheet?
Yes. FacilProof supports CSV import for inventory items, par levels, unit costs, and vendor assignments. You can also export your current inventory at any time. Most restaurants import once during setup and manage day-to-day inventory directly in the mobile app afterward.
How does FacilProof help with vendor orders?
After an inventory count, FacilProof generates order reports automatically grouped by vendor — Sysco, US Foods, PFG, or whatever distributors you use. Each item shows current count, par level, and quantity needed. You can email reports directly to vendors or use them as a shopping list.
Do I need special hardware?
No. FacilProof runs on any iPhone, Android phone, iPad, or computer. Staff use their personal phones or shared restaurant devices. The free mobile app installs from the App Store or Google Play. There is no cash register integration, no scanner, no kiosk required.
How are cleaning tasks documented?
Each cleaning task in FacilProof requires a photo at completion. The photo is timestamped and attributed to the specific staff member who completed it. Managers can review the full cleaning log by date, shift, or staff member from the web dashboard at facilproof.com.
Can FacilProof handle multiple restaurant locations?
Yes. FacilProof was built for multi-location operations. Each restaurant has its own dashboard, staff, inventory, and reporting. Owners and area managers can switch between locations or view consolidated rollups. Staff scheduling and training carry across all locations under one account.
Does it integrate with my POS or accounting system?
Not yet — FacilProof focuses on operations rather than sales or finance. CSV export lets you bring inventory counts and task data into your accounting workflow. Direct integrations with common POS and accounting systems are on the roadmap based on customer demand.
Ready to ditch the clipboard?
Request a demo and we'll show you how FacilProof fits your restaurant.